VDEM Emergency Contracts

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NOTE FOR STATE AND LOCAL JURISDICTIONS THAT MAY USE THESE EMERGENCY SERVICES CONTRACTS, AS WELL AS INFORMATION TO CONTRACTORS

FEMA staff makes the final determination on the reasonableness of a cost. FEMA defines a cost as reasonable if, “in its nature and amount it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. In other words, a reasonable cost is a cost that is both fair and equitable for the type of work being performed. Reasonable costs can be establish through the use of historical documentation for similar work; average costs for similar work in the area; published unit costs from national cost estimating databases; and FEMA cost codes, equipment rates, and engineering and design services curves.” (For more information, please refer to the FEMA Public Assistance Guide – FEMA 322/June 2007, page 40). 

Although these contracts were competitively bid and complied with all applicable procurement policies, localities and state agencies who utilize these contracts are encouraged to survey the pricing being paid by other agencies and jurisdictions in their region that are doing similar work, to ensure their costs are fair and equitable for the type of work being performed.


PURPOSE: The purpose of this RFP #127-11-0001 was to solicit sealed proposals for pre-event/pre-negotiated (i.e. negotiated prior to the actual need based on occurrence of emergency) disaster service contracts between the Commonwealth of Virginia (COV) and resource contractors (Offerors). The contracts are for use by political jurisdictions within the COV acting under a local declaration of emergency and/or State Agencies representing the COV under the authority of the Governor or as outlined within a Governor’s Declaration of Emergency.

DURATION: May 2, 2011 through May 1, 2014, with three, one year optional renewal periods.

OFFERORS: Multiple awards have been made with twelve contractors to include (in no particular order of preference):

Individual contracts may be accessed by clicking on the link for each contractor. Each contract includes:

  • Standard Contract, the original solicitation, Attachment #1: negotiated changes (if applicable); and the Offerors original proposal.

Questions regarding these Emergency Services contracts may be made in writing by contacting: Duane Sheppard, VDEM Procurement Contract Officer at Duane.Sheppard@vdem.virginia.gov