Virginia Department of Emergency Management

An Agency of the Commonwealth of Virginia

May 28, 2019

Presentation | Minutes | Meeting Replay
Funding Committee Survey as of 05/23

  1. Welcome
  2. Minutes (April 17th & May 7th) 
  3. Election and Nomination process for RAC 3.0
  4. NG9-1-1 Sustainable Funding Committee
  5. Reminders/Upcoming Events
  6. Public Comment
  7. Adjourn

May 7, 2019

Presentation | Research Survey | Final Draft Charter | Minutes | Meeting Replay

  1. Welcome
  2. Minutes (April 17th) 
  3. NG9-1-1 Sustainable Funding Committee Survey
  4. Election and Nomination process for RAC 3.0
  5. Reminders/Upcoming Events
  6. Public Comment
  7. Adjourn

April 17, 2019

Presentation | NENA i3 Standard | Final Draft Charter | Minutes | Meeting Replay  

  1. Welcome
  2. RAC 3.0 Charter
  3. NG9-1-1 Sustainable Funding Committee
  4. Regional Town Hall Meetings for 9-1-1 and GIS Plans 
  5. NG9-1-1 Definition
  6. Reminders/Upcoming Events
  7. Public Comment
  8. Adjourn

March 19, 2019 – In Person Meeting

Presentation  |  Minutes  |  Recording  |  Draft 3.0 Charter w/ Track Changes  |  Draft 3.0 Charter  |  9-1-1 Comprehensive  |  VGIN Strategic Plan Outline

  1. RAC 3.0 Charter
  2. NG9-1-1 Dashboard
  3. Update on 9-1-1 and GIS Plans
  4. Federal 9-1-1 Grant
  5. NG9-1-1 Sustainable Funding Committee
  6. COOP Template

February 5, 2019 – In Person Meeting

Presentation  |  Minutes  |  Recording

 1. Completion of current work products

  1. COOP template
  2. NG9-1-1 training priorities
  3. Additional data priorities

2. ISP/RAC Needs

  1. Strategic 9-1-1 and GIS plans
  2. NG9-1-1 stakeholders
  3. Best practices

3. RAC 3.0 Charter

  1. Review current charter and the election timeline/process for RAC 3.0 members
  2. Discuss new language to address gaps identified in “needs” discussion

January 8, 2019

Presentation  |  Minutes  |  Recording

  1. Welcome
  2. Approval of Minutes from Dec 19th Call
  3. Virginia Beach ESInet RFP
  4. Jan 10th 9-1-1 Services Board Meeting
  5. RAC In-Person Meeting 
  6. Reminders/Upcoming Events
  7. Public Comment
  8. Adjourn

December 19, 2018

Presentation |  Minutes  |  Recording

  1. Welcome
  2. Approval of Minutes from November 27th
  3. NG9-1-1 Deployment Update
  4. NG9-1-1 Funding Process
  5. December 13th PASP Grant Committee Meeting
  6. Virginia Beach ESInet RFP
  7. Reminders/Upcoming Events
  8. Public Comment
  9. Adjourn

November 27, 2018

Presentation  |  Minutes  | Recording

  1. Welcome
  2. Approval of Minutes from September 25th
  3. NG9-1-1 Deployment Update
  4. NG9-1-1 Funding Requests
  5. Reminders/Upcoming Events
  6. Public Comment
  7. Adjourn

Call In: (866) 842-5779   //  Code: ‪840-129-3827‬  //  WebEx Meeting Link

September 25, 2018

Presentation  |  Minutes  | Recording

  1. Welcome
  2. Approval of Minutes from July 10th & August 14th Calls
  3. NG9-1-1 Deployment Update
    • NG9-1-1 Funding Requests
  4. Eastern Virginia & Tidewater RFP
  5. Update on COOP Template 
  6. NG9-1-1 Data Provisioning Document
  7. Reminders/Upcoming Events
  8. Public Comment
  9. Adjourn

August 14, 2018

Presentation  |  Minutes  

  1. Welcome
  2. Approval of Minutes from July 10th Call
  3. NG9-1-1 Deployment Update
    • Migration Proposals
    • Outreach Activities
    • Continued Role of RAC members 
  4. GIS Data Report Cards
  5. Federal 9-1-1 Grant Program
  6. Update on COOP Template 
  7. Update on NG9-1-1 Data Provisioning Document
  8. Reminders/Upcoming Events
  9. Public Comment
  10. Adjourn

July 10, 2018

Presentation  |  Minutes  |  Recording Unavailable

Agenda:

  1. Welcome
  2. Approval of Minutes from May 22nd
  3. NG9-1-1 Funding Requests
  4. Annual progress Reports
  5. FY18 True-Ups
  6. NG9-1-1 Deployment Update
  7. Task Work Group Reports
  8. Updates/Reminders
  9. Public Comment
  10. Adjourn

June 11, 2019

Presentation |  Minutes  |  Replay

  • Welcome
  • Minutes (May 28th) 
  • RAC 3.0 Membership
  • NG9-1-1 Sustainable Funding Committee   
  • Reminders/Upcoming Events
  • Public Comment
  • Adjourn

Call (866) 692-4530 | Code 649 275 887 | Join WebEx Meeting (password RAC1, if prompted)

May 22, 2018

Presentation  |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from April 24th & May 8th
  3. NG9-1-1 Deployment Update
  4. May 24th 9-1-1 Services Board Meeting
  5. Task Work Group Reports
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

May 8, 2018

Presentation   |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from April 24th
  3. NG9-1-1 Deployment Update
    * PSAP Data Collection and Validation Sheet
  4. 911 Call for Service Dispatching BP
  5. Task Work Group Reports
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

April 24, 2018

Presentation |  Minutes  |  Audio Recording of the Meeting

Charlottesville MP  |  Mecklenburg MP  |  Draft Proposal Acceptance Letter

Agenda:

  1. Welcome
  2. Approval of Minutes from April 10th Call
  3. NG9-1-1 Deployment Update
    • ISP/PSAP Migration Proposal Meetings
    • Feedback from RAC Work Groups
  4. Revised FY 20 PSAP Grant Guidelines 
    • Proposal Acceptance Letter (PAL) 
  5. Task Work Group Reports
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

April 10, 2018

Minutes |  Presentation  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Mar. 13
  3. NG9-1-1 Deployment Update
    * Revised Proposal Document
    * Completed Sample
    * Adjusted Timeline for Roll-out
  4. FY20 PSAP Grant Guidelines
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

March 13, 2018

Presentation |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Feb. 27
  3. NG9-1-1 Deployment Update
    * NG9-1-1 Website
    * Upcoming Activities
  4. RAC Task Work Groups
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

February 27, 2018

Presentation |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Feb. 6
  3. NG9-1-1 Deployment Activities
    a. Town Hall Meeting Results
    b. Migration Proposal
    c. Funding
    d. Legislation
  4. Briefing on March 8th Board Meeting
  5. RAC Communications Strategy
  6. RAC Task Work Groups
  7. Updates/Reminders
  8. Public Comment
  9. Adjourn

February 6, 2018

Presentation  |  PSAP/GIS Specific NG9-1-1 Migration Proposal  |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Jan. 23
  3. NG9-1-1 Deployment Activities
    a. Town Hall Meeting
    b. PSAP/GIS Specific NG9-1-1 Migration Plan
  4. Optimal PSAP Staffing Stucture BP
  5. RAC Task Work Groups
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

January 23, 2018

Presentation |  Minutes   |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Dec.19, 2017 and Jan. 9
  3. NG9-1-1 Deployment Activities
  4. RAC Task Work Groups
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

January 9, 2018

Presentation | Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Dec. 19, 2017
  3. Review Agenda for Jan 11th Board Meeting
  4. Update on NG9-1-1 Deployment Plan
  5. RAC Task Work Groups
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

Regional Advisory Council Meetings

2016 & older

Dec. 14, 2016

Presentation | Meeting Minutes | Survey Email | Follow Up Email Template | Survey Questions | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the December 6th Meeting
  3. PSAP Baseline Services and Capabilities Budgets Survey
  4. 9-1-1 Funding Analysis 
  5. Public Comment

Dec. 6, 2016

Presentation | Meeting Minutes | Survey Questions | Survey Timeline | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the November 22nd & 29th Meetings
  3. PSAP Baseline Services and Capabilities Budgets Survey
  4. 9-1-1 Funding Analysis
  5. PSAP Funding Formula Recalculation
  6. Public Comment

Nov. 29, 2016

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the November 8th Meeting 
  3. Update on PSAP Baseline Services and Capabilities Budgets Survey 
  4. 9-1-1 Funding Analysis
  5. Priority Task Work Group Reports
  6. Public Comment 

Nov. 22, 2016

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the November 8th Meeting 
  3. PSAP Baseline Services and Capabilities Budgets Survey 
  4. 9-1-1 Funding Analysis
  5. Priority Task Work Group Reports
  6. Public Comment 

Nov. 8, 2016

Presentation | Meeting Minutes | Budget Survey | Website Project | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the November 1st Meeting
  3. PSAP Baseline Services and Capabilities Document
  4. PSAP Baseline Services and Capabilities Budgets Survey
  5. 9-1-1 Stakeholders Communications Plan – Website Project
  6. 9-1-1 Funding Analysis
  7. Priority Task Work Group Reports
  8. Public Comment 

Nov. 1, 2016

Presentation | Meeting Minutes | Audio Recording of the Meeting 

Agenda:

  1. Welcome
  2. Approval of minutes from the Oct.11 meeting
  3. PSAP Baseline Services and Capabilities Budgets
  4. 9-1-1 Data Analytics Project 
  5. 9-1-1 Funding Analysis 
  6. Priority Task Work Group Reports
  7. Public Comment      

Oct. 11, 2016

Presentation | Training Needs Analysis Draft  | ISP Satisfaction Survey |  Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of minutes from the Sept. 27 meeting
  3. PSAP Staffing Needs Analysis  
  4. Regional Participation  
  5. ISP Satisfaction Survey 
  6. Priority Task Work Group Reports
  7. Public Comment

Sept. 27, 2016

Presentation | Best Practice Survey | Meeting Minutes | Planning Update | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of minutes from the Aug. 23 meeting
  3. Update on Statewide NG9-1-1 Planning 
  4. Best Practices 
  5. Priority Task Work Group Reports
  6. Public Comment  

Aug. 23, 2016

Presentation |  Meeting Minutes |  Draft FY16 Annual Report |  Audio Recording of the Meeting 

Agenda:

  1. Welcome
  2. Approval of minutes from the July 26 meeting
  3. 2016 Annual Report 
  4. Best Practices
  5. Appointment to 9-1-1 Services Board’s PSAP Grant Program and Policy Committees 
  6. Priority Task Work Group Reports
  7. Public Comment   

July 26, 2016

Presentation |  Meeting Minutes | Standards & Capabilities Outline |  Audio Recording of the Meeting 

Agenda:

  1. Welcome
  2. Approval of minutes from the July 12 meeting 
  3. Best Practices 
  4. Meeting with 9-1-1 Services Board’s Finance Committee
  5. Priority Task Work Group Reports
  6. Public Comment

July 12, 2016

Presentation | Meeting Minutes  |  Audio Recording of the Meeting | Recalculation Forecast  
Best Practice Document Template | Best Practice Process Flow

Agenda:

  1. Welcome
  2. Approval of minutes from the June 21 meeting
  3. Recalculation of the Wireless Funding Distribution Percentages
  4. Best Practices
  5. DCJS Rules Relating to Compulsory Minimum Training Standards for Dispatchers
  6. Priority Task Work Group Reports
  7. Meeting with 9-1-1 Services Board’s Policy and Finance Committees
  8. Public Comment   

June 21, 2016

Presentation | Best Practice Template | Meeting Minutes |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of minutes from the May 24 meeting
  3. Best Practices
  4. Priority Task Work Groups – Update on Deliverables
  5. Combined Meeting (E-911 Services Board’s Finance & Policy Committees and the RAC)
  6. Public Comment 

May 24, 2016

Best Practices Steering Committee Charter and Project Plan |  Presentation |  Meeting Minutes |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of minutes from the April 26 meeting
  3. Best Practices : Steering Committee Charter and Project Plan
  4. Project Plan updates for Priority Tasks
  5. Next In-Person Meeting
  6. Public Comment

April 26, 2016

Presentation |  Meeting Minutes |  Audio Recording of the Meeting |  Data Sharing Agreement – Final 

Agenda:

  1. Welcome
  2. Approval of minutes from the April 5 meeting
  3. Project Plans for Priority Tasks
  4. Best Practices  
  5. Statewide Data Analytics Program/ECaTS
  6. Public Comment 

April 5, 2016

Meeting Minutes |  Audio Recording of the Meeting |  Presentation |  Task List Voting 

Draft Data Sharing Agreement |  Addressing Best Practice |  Call Handling Best Practice 

Agenda:

  1. Welcome
  2. Approval of minutes from the March 8 meeting
  3. Prioritization of Tasks related to the 9-1-1 Comprehensive Plan
  4. Best Practices  
  5. Next Steps in the Statewide Deployment of ECaTS
  6. Public Comment  

March 8, 2016

Presentation |  Recommended Tasks List  |  Rapid SOS Presentation |  Meeting Minutes |  Audio Recording of the Meeting 

Agenda:

  1. Welcome
  2. Approval of minutes
  3. Discuss Recommended Task Document and Related Feedback
  4. Best Practices
  5. RapidSOS Haven App launch
  6. Next Steps with Data Analytics
  7. Public Comment  

Feb. 23, 2016

Data Analytics Presentation |  Audio Recording of the Meeting |  Meeting Minutes

 Agenda:

  1. Welcome
  2. Data Analytics Pilot Project Presentation
  3. Update on Task Development for 9-1-1 Comprehensive Plan
  4. Public comment

Feb. 10, 2016

Audio Recording |  Meeting Minutes |  Meeting Presentation |  Paper Notes of the Initiatives

 Agenda:        

  1. Call meeting to order
  2. Approve minutes from Dec. 8, 2015meeting
  3. Review Comp Plan’s goals and initiatives and brainstorm to produce tasks
  4. Prioritize tasks
  5. Public Comment
  6. Wrap-Up

Dec. 8, 2015

Audio Recording  |  Meeting Presentation |  Meeting Minutes

Agenda:

  • Welcome and Announce Chair and Vice Chair
  • Approve minutes from Nov. 10 meeting
  • Finalize Charter
  • Finalize Meeting Schedule
  • RAC Assignments
  • Public Comment
  • Wrap-Up

November 10, 2015

Audio Recording |  Meeting Presentation | Meeting Minutes

Agenda:

  • Welcome and Introductions
  • Review of Draft Charter
  • Meeting Schedule
  • RAC Assignments
  • Public Comment

Regional Advisory Council Meetings

2017

December 19, 2017

Presentation |  GIS Presentation  | Minutes  | Draft NG9-1-1 Communications Plan  | Draft Standards Development Process Workflow  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from December 5th
  3. GIS and 9-1-1: A Critical Local Government Partnership  
  4. Standard Development Process Workflow
  5. NG9-1-1 Deployment Communications Plan
  6. Feedback on NG9-1-1 Deployment Plan
  7. RAC Task Work Groups
  8. Updates/Reminders
  9. Public Comment
  10. Adjourn

December 5, 2017

Presentation  |  Minutes  |  Draft NG9-1-1 Deployment Plan | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from November 14th
  3. NG9-1-1 Deployment Plan
  4. Standard Development Process Document
  5. Updates/Reminders
  6. Public Comments
  7. Adjourn

November 14, 2017

Presentation |  Minutes  | Audio Recording of the Meeting
Project Plans:  Communications and Clearinghouse  |  Standards Development Process  |  COOP  |  Staff Support  |  Data Provisioning | NG9-1-1 Implementation Plans

Agenda:

  1. Welcome
  2. Approval of Minutes from Nov 2nd Call
  3. IT and 9-1-1: A Critical Local Government Partnership  
  4. Review Draft Project Plans for RAC Tasks
  5. Update on Statewide NG9-1-1 Solutions Provider
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

November 2, 2017

Presentation |  Minutes  | Audio Recording Unavailable

Agenda:

  1. Welcome
  2. Approval of Minutes from October 10th
  3. Update on Statewide NG9-1-1 Solutions Provider
  4. Status Report on Tasks
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

October 10, 2017

Presentation |  Minutes  | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from September 26th
  3. Statewide NG9-1-1 Solutiions Provider  
  4. Priorities and Tasks
    a. Communications Pland and Clearinghouse
    b. Standars Development Process Document
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

September 26, 2017

Presentation |  Minutes  | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from September 13th
  3. Statewide NG9-1-1 Solutions Provider 
  4. Priorities and Tasks
  5. Best Practices
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

September 13, 2017

Presentation |  Project Plan Template | Task Selection  |  Minutes  |  Audio Recording of the Meeting

 Agenda:

  1. Welcome
  2. Approval of Minutes from August 22nd
  3. Best Practices
  4. Establish RAC 2.0 Priorities and Tasks
    a. Review Priorities and tasks from 9-1-1 Comprehensive Plan
    b. Tasks continuing from RAC 1.0
    c. Exercise to determine new tasks
  5. Expectations
    a. Workgroups
    b. Project plans and progress reports
    c. Outreach
  6. Updates/Reminders
  7. Public Comments
  8. Adjourn

August 22, 2017

Presentation | Meeting Minutes |  NoVA ESInet and Core Services  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of the Minutes from August 8th
  3. Announce RAC Chair & Vice Chair
  4. SCC Rulemaking Proceeding
  5. NoVA ESInet and NG9-1-1 Core Services Capabilities Project
  6. RAC Planning Meeting (September 13th)
  7. Best Practices
  8. Updates & Reminders
  9. Public Comments
  10. Adjourn

August 8, 2017

Presentation | Meeting Minutes |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Finalize RAC 2.0 Charter document
  3. Discuss elections for a chair and vice chair
  4. Establish a schedule for bi-monthly conference calls
  5. Identify meeting date for a face-to-face meeting to establish RAC priorities and tasks
  6. Review outstanding tasks and ongoing projects from previous RAC
  7. Public Comment
  8. Adjourn

June 29, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the May 23rd Meeting
  3. Outcome of PSAP Representative Elections and Appointments
  4. Best Practices
  5. Funding Committee Recommendations
  6. Upcoming ISP Webinars
  7. Public Comment 

May 23, 2017

Presentation | Meeting Minutes |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the April 25th Meeting
  3. RAC 2.0 PSAP representative elections
  4. Best Practices
  5. May 31st 9-1-1 Services Board Meeting  
  6. Public Comment

April 25, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting |  Draft RAC 2.0 Charter  |  Draft Standard 9-1-1 Capabilities and Services

Agenda:

  1. Welcome
  2. Approval of Minutes from the March 30th Meeting
  3. Elections and Appointments for RAC 2.0
  4. Standard Services and Capabilities Document
  5. Best Practices
  6. PSAP Budget Survey Analysis
  7. Public Comment    

March 30, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting | Critical Infrastructure Summary

Agenda:

  1. Welcome
  2. Approval of Minutes from the March 14th Meeting
  3. Standard Services and Capabilities Document
  4. Update on Ongoing Analysis of PSAP Budget Survey
  5. Revised RAC Charter
  6. Best Practices
  7. Public Comment   

March 14, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the March 2nd Meeting
  3. Analyzing Baseline Services and Capabilities Budgets Survey
  4. Upcoming ISP Town Hall Meetings
  5. RAC Charter
  6. Public Comment 

March 2, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the February 14th Meeting
  3. Progress Report on Baseline Services and Capabilities Budgets Survey
  4. Upcoming 9-1-1 Services Board Meeting
  5. Next Steps with Best Practices
  6. Public Comment

Feb. 14, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the January 24th Meeting
  3. Progress Report on Baseline Services and Capabilities Budgets Survey
  4. Summary of Feb. 2nd PSAP Grant Committee Meeting
  5. Upcoming Joint meeting of E-911 Services Board’s Finance and Policy Committees
  6. Re-chartering of RAC
  7. Public Comment

Jan. 24, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the January 3rd Meeting   
  3. Progress Report on Baseline Services and Capabilities Budgets Survey
  4. Upcoming PSAP Grant Committee Meeting on Feb 2nd
  5. Update on Project Plans (New Items)
  6. Public Comment  

Jan. 3, 2017

Presentation | Meeting Minutes |  Clearing House Survey |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the December 14th Meeting
  3. Update on Clearing House Project 
  4. Update on Baseline Services and Capabilities Budgets Survey
  5. Upcoming 9-1-1 Services Board Meeting on January 12th
  6. Public Comment  

Previous Charters

Charter for the Regional Advisory Council August 11, 2017

Charter for the Best Practices Steering Committee and Project Plan June 9, 2016