RICHMOND –State officials led by the Virginia Department of Emergency Management (VDEM), in coordination with the local officials and Dominion Energy, will conduct a quarterly test of the [...]
Are Institutes of Higher Education staff required to “successfully complete Emergency Management for State Employees training annually?” If yes, will Institutes of Higher Education be notified of the release? When does the annual clock begin for the course? Will there be penalties for personnel who do not take the training? Who with the Commonwealth of Virginia Learning Center (COVLC) is responsible for tracking compliance at each agency, and with whom at each agency will they coordinate to encourage compliance?
This course is currently under development by VDEM. Once it is ready, it will be announced through the COVLC. VDEM Training, Education and Exercise Division (TEED) is working with the Department [...]
Does the requirement to “coordinate emergency public information with VDEM during states of emergency” apply to Institute of Higher Education? Usually, Institute of Higher Education Public Information Officers (PIOs) will coordinate with PIOs in their home locality and with the VDEM Regional Office as needed.
Institutes of Higher Education do not need to designate a PIO to work in the Joint Information Center (JIC). Institutes of Higher Education campuses will work with localities to make requests and [...]
EO 41 requires “The annual submission of a list of continuity of operations plan (COOP) alternate facilities to the Department of General Services (DGS) by July 1.” Does this apply to Institutes of Higher Education?
July 1 is the deadline for COOP submissions to DGS, including those from Institutes of Higher Education.
EO 41 says to conduct a continuity awareness briefing (or other means of orientation) for all newly-hired personnel (including host or contract personnel) on the State Agency’s continuity of operations plan (COOP) within 90 days of hire or appointment. Would conducting briefings on university level plans, to include the COOP, at new employee orientation be sufficient for compliance?
Discussing these plans at orientation would meet the intent of that section. Department specific plans can be addressed as part of this orientation.
In EO 41 2011, this was written as an Executive Branch agencies requirement where Institutes of Higher Education should have a critical incident management plan that has been developed, adopted, and kept current. In EO 41 2019, this has been separated out. Are the requirements different for Institutes of Higher Education?
Emergency Action Plans are meant for all facilities. These include fire escape plans for all buildings, continuity of operations plans (COOP) for all buildings, etc. These would meet the intent [...]
Are Institutes of Higher Education required to designate primary and alternate VEST Liaison Officer (VLO)? I read that “each Executive Branch agency shall appoint a VEST Liaison Officer and at least one alternate,” in the EO, but want to make sure on this.
Institutes of Higher Education do not have to designate a VLO, as all disaster requests would be routed through a locality emergency manager. Institutes of Higher Education campuses should work [...]
Will Institutes of Higher Education be subject to an annual preparedness review by the Secretary of Education? If so, what will this review specifically consist of? How is it to be conducted? Who is the point of contact? When is it due?
The Secretary of Education will make this determination.
“Each State Agency shall include emergency preparedness in its strategic planning and performance management process.” Does this infer that the institutions strategic plan should have emergency preparedness as part of it, or should an Emergency Management (EM) office have its own strategic plan, that would suffice?
The State Agency preparedness section is meant for all agencies to encourage employees to be personally prepared and to have necessary contracts in place for disaster response. Ideally, the EM [...]