FEMA Public Assistance Forms & Training
This site provides helpful tools and resources for managing FEMA Public Assistance (PA) grants. Access quick links to forms, job aids, training videos, and FEMA guidance, all designed to support applicants in documenting costs, tracking project activities, and meeting program requirements.
Public Assistance Forms
- Activity Report (Instructions and Job Aid)
Daily log to track hours worked, tasks completed, and locations during emergency response.
- Contract Summary
Summary of contractor/vendor work and invoices.
- Equipment and Material Log (Instructions and Job Aid)
Tracks equipment use and disaster-related material purchases.
- FEMA Documentation Guide
Overview of documents FEMA may use or request after a disaster.
- Fringe Benefit Form
Use to calculate employee fringe benefit rates (regular and overtime) for labor claims.
- Labor-Backfill Roster
Tracks employee work hours and identifies backfill staff.
- Leaner-Hanger Summary
Tracks trees and stumps needing removal, with space for photos and site info.
- Load Ticket (Instructions and Job Aid)
Records debris loads and transport details to collection sites.
- Monitor Log
Used by debris monitors to track debris and truck information.
- Mutual Aid Summary
Record of costs and hours for assistance from mutual aid partners.
- Right of Entry
Form completed by homeowners that allows access to private property for debris removal or demolition.
- Truck Certification (Instructions and Job Aid)
Details truck info and capacity for debris hauling.
Public Assistance Training
- PA Overview
- Video presenting the basics of the PA program
- Debris Stinks!
Presentation on policies and requirements of debris removal and disposal. - Procurement & Contracting
Presentation on FEMA requirements for procurement and contracts.
FEMA Guides
- Public Assistance Program and Policy Guide (PAPPG)
- FEMA’s main guide on rules, eligibility, and requirements for Public Assistance grants.
- Procurement Disaster Assistance Team (PDAT) Field Manual
- Quick reference on proper procurement practices for FEMA-funded