The Virginia Emergency Shelter Upgrade Assistance Fund, was a result of Senate Bill 350, introduced by Senator Lucas, and went into effect on July 1, 2020.
Moneys in the fund shall be used solely for the purposes of providing matching funds to localities to install, maintain, or repair infrastructure related to backup energy generation for emergency shelters, including solar energy generators, and to improve the hazard-specific structural integrity (wind retrofit) of shelter facilities owned by the locality.
· Project supports/protects vulnerable and marginalized populations
· Project is a long term risk based solution
· Localities that submit applications for their primary shelter solutions will have priority. This will be verified by Local Capabilities Assessment Report (LCAR) submissions.
· Project identifies alternative solutions
Grant Policy Guidance
FY 22 Application Period Opened: October 4, 2022
Application Deadline to VDEM: February 15, 2023 5:00 PM Eastern Time. This will give VDEM time to review all applications, request additional information, prioritize, and announce awards on or before March 30, 2023.
Eligible Project Types
· Purchase and installation of generator for a local shelter.
· Purchase and installation of generator transfer switches or “quick connects” for a local shelter.
· Purchase and installation of a solar power generation solution for a shelter.
· Wind hardening or “retrofit” of a local shelter.
Local governments must have a current and locally-adopted emergency operations plan, in compliance with the Code of Virginia §44.146.19(E) (revised every 4 years) by the application deadline.
Who can apply?
Local governments, as defined as political subdivisions in the Emergency Services and Disaster Laws §44-146.16 “any city or county in the Commonwealth and, for the purposes of this chapter, the Town of Chincoteague, West Point, and any town of more than 5,000 population that chooses to have an emergency management program separate from that of the county in which such town is located.”
How To Apply?
All project applications, and supporting documentation, must be submitted through the application portal by February 15, 2023 at 5pm.
• For FY 22, there is $2,500,000 appropriated by the General Assembly to this fund.
• Local governments are limited to one shelter upgrade application per year.
• Limit of $450,000 (state share) for any single grant award.
• Shelter Upgrade Fund may match any existing FEMA Hazard Mitigation Assistance grants to upgrade shelters.
• Local governments can only receive and implement one shelter upgrade grant at a time. Construction on any previous awards must be complete at the time of application.
Cost Share Requirement
• State cost share is limited to the Local Council of Governments Fiscal Stress Index, which could be anywhere between 60-75% of total project costs. However, local governments may “overmatch” to achieve the desired outcome of the scope of work.
• Locality cost share percentages are available for reference below.
Period of Performance
· The period of performance (POP) is 18 months.
Please visit our grants contact page for the hazard mitigation grant administrator assigned to your region.