Hazard Mitigation Assistance Grants (HMA)

The purpose of the HMA programs is to help communities implement hazard mitigation measures before and following a Presidential major disaster declaration. Hazard mitigation is any action taken to reduce or eliminate long term risk to people and property from natural hazards. Mitigation planning is a key process used to break the cycle of disaster damage, reconstruction, and repeated damage.

he summary of the stakeholders workshop for the upcoming 2019 PDM and FMA grants is located here.  To become a peer reviewer for the upcoming grant cycle please complete the registration:   2019 HMA Peer Reviewer Registration

Program Name

Hazard Mitigation Assistance (HMA) Grant Programs 2019

Pre-Disaster Mitigation (PDM) – Accepting Applications for 2019 Cycle. *
Flood Mitigation Assistance (FMA) – Accepting Applications for 2019 Cycle. *
Hazard Mitigation Grant Program (HMGP) – Not Available at this time.

*The deadline to submit your application to VDEM is 11/8/2019.

Fund Source Federal Emergency Management Agency (FEMA)
Eligible Project Types
Project Type HMGP Eligible PDM Eligible FMA Eligible Community Flood Mitigation Project (FMA) Resilient Infrastructure Project (PDM)
Advanced assistance Yes Yes Yes    
Regional hazard mitigation plan update Yes Yes No    
Wildfire mitigation Yes Yes No
Wind retrofit/safe rooms Yes Yes No
Aquifer storage and recovery Yes Yes Yes Yes Yes
Infrastructure Protective Measures Yes Yes Yes Yes Yes
Floodwater Storage and Diversion Yes Yes Yes Yes Yes
Utility Protective Measures Yes Yes Yes Yes Yes
Stormwater Management Yes Yes Yes Yes Yes
Localized Flood Control to Protect a Critical Facility Yes Yes Yes Yes Yes
Floodplain and Stream Restoration Yes Yes Yes Yes Yes
Water and Sanitary Sewer Protective Measures Yes Yes Yes Yes Yes
Wetland restoration/creation Yes Yes Yes Yes Yes
Acquisition and demolition of flood prone structures Yes Yes Yes
Acquisition and relocation of flood prone structures Yes Yes Yes
Mitigation reconstruction of residential structures Yes Yes Yes
Floodproofing of historic and/or non-residential structures Yes Yes Yes
Elevation of flood prone properties Yes Yes Yes
Generators for critical facilities Yes Yes No
Alert and Warning Yes No No
Hazard ID/Mapping Yes No No
Public Awareness/Education Yes No No
Unproven Mitigation Techniques Yes No No

 

 Administering Agency Virginia Department of Emergency Management (VDEM)
Purpose/ Description To develop projects that are long term solutions for reducing risk to high risk hazards identified in state and local hazard mitigation plans. A recent study published by the Institute of Building Sciences, indicates that for every $1 invested in mitigation projects there is a savings of $6 from future damages [Report here.].
Funding Details
PDM 2019 Funding Details – $250,000,000 Available
Cost Share 75% federal/25% non-federal
Match can be cash or documented in-kind services
Small and impoverished communities can receive up to 90% federal cost share with justification
Private investment is highly encouraged
Funding Limits $4M federal share project cap ($5.3M total project costs)
$10M federal share project cap for resilient infrastructure projects ($13,333,333 total project costs)
$200,000 federal share for community mitigation advanced assistance projects ($2666,666 total project costs) per state
$150,000 federal share cap for local/regional hazard mitigation plan updates ($200,000 total project costs)
5% of total project costs can be used for project management
PDM is a nationally competitive program, with a $575,000 set aside for Virginia

 

FEMA FY 2019 PDM Scoring Criteria
Priority Description
Private-Partnership Costs Costs share taken on by private organizations/businesses emphasizing community participation, collaboration, and investment.  Points will be assigned based on percentage of private share invested.
International Building Codes (IBC) Adopted (2009 or newer) IBC adoption epitomizes community commitment to responsible building regulations.  Points to IBC participating communities with 2009 version or higher adopted.
Building Code Effectiveness Grading Schedule (BCEGS) rating BCES rating assesses effectiveness of enforcement and adequacy of building codes with emphasis on mitigation.  Classes weighted based on national class grouping ratings.  Highest weigh will be assigned to class 1 and descending through lower classes.  (Graded Scale: 1 = 100, 2 = 90, 3 = 80, 4 = 70, 5 = 60, 6 = 40, 7 = 30, 8 = 20, 9+ =10)
Community Rating System (CRS) Participation The CRS recognizes and encourages community floodplain-management activities that exceed the minimum National Flood Insurance Program standards.   Depending on the level of participation, flood insurance premium rates for policyholders can be reduced up to 45%.  Highest weight will be assigned to class 1 and descending through lower classes.  (Graded Scale:  1 = 100, 2 = 90, 3 = 80, 4 = 70, 5 = 60, 6 = 50, 7 = 40, 8 = 30, 9 = 20)
Firewise, USA The National Fire Protection Association’s Firewise USA program teaches people how to adapt to living with wildfire and encourages neighbors to work together and take action now to prevent losses.  Points will be assigned to Firewise participating communities.
Cooperative Technical Partners (CTP) Qualified partnership program where communities commit to collaborate in maintaining up-to-date flood hazard maps and other flood hazard information.  Points will be assigned to CTP participating communities.
FEMA-validated Benefit Cost Ratio (BCR), Virginia Project ranking after peer review, and small and impoverished communities are also factors.

 

To access the PDM fact sheet, including priorities, please click here [PDF]

To access the PDM Notice of Funding Opportunity, please click here [PDF]

 

FMA Funding Details – $160,000,000 Available
Cost Share

75% federal/25% non-federal  for the following projects:•Community Flood Mitigation Projects

•Advanced Assistance Projects

•Projects that include NFIP insured structures that are neither designated as repetitive loss or severe repetitive loss

90% federal/10% non-federal for the following projects:•For each individual structure that is designated as repetitive loss
100% federal share for the following projects:•For each individual structure that is designated as severe repetitive loss
If your project includes a mixture of insured structures, repetitive loss, and/or severe repetitive loss then the total project cost share may vary.
Match can be cash or documented in-kind services
Funding Limits $100,000 federal share for community mitigation advanced assistance projects ($133,333 total project costs) per state
$10,000,000 federal share for community mitigation project applications ($13,333,333 total project costs)
5% of total project costs can be used for project management
FMA is a nationally competitive program

 

FEMA FY 2019 FMA Scoring Criteria – For Advanced Assistance andCommunity Flood Mitigation Projects Only
Priority Description Total Points
Private-Partnership Costs Costs share taken on by private organizations/businesses emphasizing community participation, collaboration, and investment.  Points will be assigned based on percentage of private share invested. 150
Building Code Effectiveness Grading Schedule (BCEGS) rating BCES rating assesses effectiveness of enforcement and adequacy of building codes with emphasis on mitigation.  Classes weighted based on national class grouping ratings.  Highest weigh will be assigned to class 1 and descending through lower classes.  (Graded Scale: 1 = 100, 2 = 90, 3 = 80, 4 = 70, 5 = 60, 6 = 40, 7 = 30, 8 = 20, 9+ =10) 100
Community Rating System (CRS) Participation The CRS recognizes and encourages community floodplain-management activities that exceed the minimum National Flood Insurance Program standards.   Depending on the level of participation, flood insurance premium rates for policyholders can be reduced up to 45%.  Highest weight will be assigned to class 1 and descending through lower classes.  (Graded Scale:  1 = 100, 2 = 90, 3 = 80, 4 = 70, 5 = 60, 6 = 50, 7 = 40, 8 = 30, 9 = 20) 100
Cooperative Technical Partners (CTP) Qualified partnership program where communities commit to collaborate in maintaining up-to-date flood hazard maps and other flood hazard information.  Points will be assigned to CTP participating communities. 100
International Building Codes (IBC) Adopted (2009 or newer) IBC adoption epitomizes community commitment to responsible building regulations.  Points to IBC participating communities with 2009 version or higher adopted. 50
* FEMA-validated Benefit Cost Ratio (BCR), Virginia Project ranking after peer review for projects, and the total number of active policies in the local jurisdiction are also factors

 

FEMA FY 2019 FMA Scoring Criteria – For Property Flood Mitigation Projects Only
1.Projects that will mitigate flood damage to at least 50 percent of structures included in the application that meet the definition in 42 U.S.C. 4104c(h)(3)(B)(ii) of an Severe Repetitive Loss (SRL) property: At least two separate NFIP claim payments have been made with the cumulative amount of such claims exceeding the market value of the insured structure.
2.Projects that will mitigate flood damage to at least 50 percent of structures included in the application that meet the definition of a repetitive loss (RL) property: Have incurred flood-related damage on two occasions, in which the cost of the repair, on the average, equaled or exceeded 25 percent of the market value of the structure at the time of each such flood event.
3.Projects that will mitigate flood damage to at least 50 percent of structure included in the application that meet the definition in 42 U.S.C. 4104c(h)(3)(B)(i) of an SRL property: four or more separate NFIP claims payments have been made with the amount of each claim exceeding $5,000, and with the cumulative amount of claims payments exceeding $20,000.

Once the above priorities are met, the property flood mitigation projects will be further evaluated based on:i.The highest percentage of structures included in the application that meets the definition from 100 to 50 percent;

ii.The largest number of structures included in the application that meet the definition; and

iii.FEMA-validated Benefit Cost Ratio (BCR)

To access the FMA fact sheet, including priorities, please click here [PDF]

To access the FMA Notice of Funding Opportunity, please click here [PDF]

Eligible Applicants
  • State-level agencies, including State institutions of higher education;
  • Local jurisdictions that are participating and in good standing with the National Flood Insurance Program (NFIP); and,
  • Certain private non-profit organizations.
Eligibility Requirements
  • All localities must have a FEMA approved local-all hazard mitigation plan prior to application, and the project must be identified in the mitigation strategy;
  • The project must conform with the Commonwealth of Virginia Hazard Mitigation Plan;
  • Provide a long-term solution for the community;
  • Structural projects must be cost effective, demonstrated through a benefit cost analysis (BCA); and,
  • Comply with program regulations in the HMA Guidance.
Application/Report Forms

All forms can be found on the grants management portal at www.mitigationva.org

  • Applicant Signature Package
  • Electronic Code of Federal Regulations: Title 2 – Grants and Agreement
  • FY 2015 HMA Guidance
  • HMA Application Checklist
  • Voluntary Participation Agreement
  • Hazardous Materials Individual Property Survey
  • Benefit Cost Analysis Worksheet – Acquisition, Elevation, and Relocation Projects
  • Benefit Cost Analysis Worksheet – Critical Public Facility Projects
  • Model Acknowledgement of Conditions
Deadlines

VDEM is currently accepting pre-applications and applications for FY 2019 PDM and FMA grant programs. Pre-applications:

  • Pre-applications can be submitted through our grants management portal www.mitigationva.org. Pre-applications are for pre-screening project proposals for eligibility. Pre-applications can be submitted at any time, but it is recommended that they are submitted early so that VDEM Mitigation Grant Administrators can provide the appropriate guidance.
  • Pre-application period is now open.

Applications:

  • Once the pre-application is received and approved, the application process can begin right away.
  • The application deadline is November 8, 2019.

All pre-applications, applications, and attachments must be submitted through our grants management portal – www.mitigationva.org .

 

Grant Reporting Requirements Quarterly progress reports for periods ending June 30, September 30, December 31 and March 31 are due 15 days after the close of quarter. Quarterly reports can be submitted for your project through www.mitigationva.org.
Award/Closing Dates Project length: up to 36 months
Disbursements Expenses and requests for reimbursement of project expenditures should be submitted through www.mitigationva.org.
VDEM Contact

Mitigation questions should be forwarded to: