An Agency of the Commonwealth of Virginia

Emergency Support Team (VEST) Status: Monitoring

VEOC Activation Status: Orange

Vaccination Site Selection

Site identification and selection process information.

Overview

The site identification and selection process has been, and will continue to be stakeholder-driven with input from localities, private sector groups, faith-based partners, and advocacy organizations. The foundational objectives underlying this entire effort are health equity and capacity. The Commonwealth is in the process of identifying sites that have the potential to accommodate the needs of a large community vaccination center (CVC). The Commonwealth will announce the site selections following the identification process outlined below. Please see below for more information.

STEP ONE

Collaborate Locally to Identify Potential Locations

VDEM Chief Regional Coordinators collaborated directly with localities in their respective regions to identify potential locations for large community vaccination centers that would accommodate > 3,000 shots per day.

STEP TWO

Determine Sites Status and Usability

Working with localities, they determined that slightly more than 100 sites had potential to accommodate this throughput. They then worked with local emergency managers and stakeholders to determine if the sites on the list were already in use, and if not, would it be able to be used as a large community vaccination center. Further analysis and evaluation provided more clarity on site status, usability, accessibility, and location.

STEP THREE

Prioritize Vulnerable Communities

The Commonwealth Office of Diversity, Equity, and Inclusion in collaboration with numerous partners, evaluated the locations through a health equity lens to identify gaps, verify coverage, and ensure that our disproportionately impacted and vulnerable communities are prioritized.

STEP FOUR

Stakeholder Survey Portal

Survey portal for stakeholders to submit sites for consideration. Criteria on those sites can be found in the FAQs below.

STEP FIVE

Further Assessment & Selection

Further assessment and selection through a collaborative and stakeholder-engaged process, bolstered by more guidance from our federal partners.

What “Type” of facility do you anticipate this to be?
  • Type 1 – 6000 doses per day, 15,000 sq ft. and parking for at least 800 vehicles.
  • Type 2 – 3000 doses per day, 7,500 sq ft. and parking for 600 vehicles.
  • Type 3 – 1000 doses per day, 4,500 sq ft. and parking for 250 vehicles.
  • Type 4 – 250 doses per day, 2,500 sq ft. parking for 130 vehicles.
  • Type 5 – Mobile (drive-thru) site. 250 doses per day, parking for 130 vehicles
Does the site need to be ADA compliant?

Yes. The community vaccination centers (CVC) need to be compliant with the American Disabilities Act of 1990.

How much parking is needed for the site?

The number of parking spaces varies with which “type” of site is selected. At a minimum, 130 vehicle parking spaces would be needed. Other considerations to consider would be access points to the site; is there potential for back-up onto public roadways; and is there a smooth traffic flow in and around the site.

Does the site need to have restrooms in order to be considered?

The site will need to have restroom space but this can be accomplished by bringing in portajohns for the necessary number of people on site.

Does the site need to be available for 7 days a week? If so, how long will the site be used?

The does site does not need to be available seven days a week. Please indicate the number of days per week your facility would be available. 

What are the other criteria used in selecting our site to be a CVC?

Along with the ability to provide a consistent number of vaccines and parking, the selection will be made based on site status, usability, accessibility, and location. The Commonwealth Office of Diversity, Equity, and Inclusion in partnership with numerous partners, will also evaluate the locations through a health equity lens to ensure that our disproportionately impacted and vulnerable communities are prioritized.

What are the requirements as it relates to IT capabilities?

Internet access is needed to support the registration process.  Part of the on-site assessment will look at internet speed and capacity.

Site Selection Survey

Submit your site for consideration by completing the linked survey. Do not submit sensitive information through the online survey.