FY 23 Virginia Emergency Shelter Upgrade Assistance Grant Fund

Program Status


Eligible Entities

Cities, Counties, Towns

Applications Open

December 1, 2023

Applications Close

May 1, 2024

Originally Posted

October 4, 2022


The Virginia Emergency Shelter Upgrade Assistance Fund, was a result of Senate Bill 350, introduced by Senator Lucas, and went into effect on July 1, 2020.

Funding Intent

Moneys in the fund shall be used solely for the purposes of providing matching funds to localities to install, maintain, or repair infrastructure related to backup energy generation for emergency shelters, including solar energy generators, and to improve the hazard-specific structural integrity (wind retrofit) of shelter facilities owned by the locality.

Funding Priorities

· Project supports/protects vulnerable and marginalized populations

· Project is a long term risk based solution

· Localities that submit applications for their primary shelter solutions will have priority. This will be verified by Local Capabilities Assessment Report (LCAR) submissions.

· Project identifies alternative solutions

Grant Policy Guidance

Application Period

FY 23 Application Period Opened: December 1, 2023

Application Deadline to VDEM: May 1, 2024.

Eligible Project Types

· Purchase and installation of generator for a local shelter.

· Purchase and installation of generator transfer switches or “quick connects” for a local shelter.

· Purchase and installation of a solar power generation solution for a shelter.

· Wind hardening or “retrofit” of a local shelter.

Eligibility Criteria

Local governments must have a current and locally-adopted emergency operations plan, in compliance with the Code of Virginia §44.146.19(E) (revised every 4 years) by the application deadline.

Who can apply?

Local governments, as defined as political subdivisions in the Emergency Services and Disaster Laws §44-146.16 “any city or county in the Commonwealth and, for the purposes of this chapter, the Town of Chincoteague, West Point, and any town of more than 5,000 population that chooses to have an emergency management program separate from that of the county in which such town is located.”

How To Apply?

All project applications, and supporting documentation, must be submitted through the application portal by May 1, 2024.

Link: Emergency Shelter Upgrade Assistance Grant Fund – Application


Funding Limits

• For FY 23, there is $2,500,000 appropriated by the General Assembly to this fund.

• Local governments are limited to one shelter upgrade application per year.

• Limit of $450,000 (state share) for any single grant award.

• Shelter Upgrade Fund may match any existing FEMA Hazard Mitigation Assistance grants to upgrade shelters.

• Local governments can only receive and implement one shelter upgrade grant at a time. Construction on any previous awards must be complete at the time of application.

Cost Share Requirement

• State cost share is limited to the Local Council of Governments Fiscal Stress Index, which could be anywhere between 60-75% of total project costs. However, local governments may “overmatch” to achieve the desired outcome of the scope of work.

• Locality cost share percentages are available for reference below.

Period of Performance

· The period of performance (POP) is 18 months.

Contact Information

Please visit our grants contact page for the hazard mitigation grant administrator assigned to your region.


Shelter Upgrade Cost Share Table by County and City


Shelter Upgrade Application Form


Shelter Upgrade Fund Policy


VDEM Shelter Upgrade Assistance Grant One-Pager